Real Estate Virtual Assistant (VA)
andles administrative, marketing, and operational tasks for real estate agents, brokers, or property managers—remotely. The goal is to save the agent time so they can focus on closing deals.
Administrative Tasks
- Managing emails and calendars
- Scheduling property showings and meetings
- Data entry (CRM updates, client records)
- Organizing documents (contracts, listings, files)
- Transaction coordination (tracking deals from offer to closing)
Lead Management
- Responding to inquiries (Facebook, website, email, SMS)
- Cold calling or follow-up calls (if required)
- Qualifying leads (buyer vs seller, budget, timeline)
- Updating CRM systems like Follow Up Boss, KVCore, or HubSpot
Marketing Support
- Posting listings on platforms (Facebook Marketplace, Zillow, etc.)
- Creating social media content (graphics, captions, scheduling posts)
- Email marketing campaigns (newsletters, drip campaigns)
- Managing ads (Facebook Ads, Google Ads—basic level)
Listing Management
- Uploading property listings to MLS or websites
- Writing listing descriptions
- Coordinating with photographers, videographers
- Updating listing status (active, pending, sold)
Tools Commonly Used
- CRM: Follow Up Boss, HubSpot, Zoho
- Marketing: Canva, Mailchimp
- Communication: Slack, Zoom
- Listing platforms: MLS, Zillow, Realtor.com
- Project management: Trello, Asana
Example Daily Workflow
- Check and respond to emails/leads
- Update CRM and pipeline
- Post new listings or social content
- Follow up with prospects
- Assist with ongoing transactions
Key Skills
- Communication (written & verbal)
- Organization & time management
- Familiarity with real estate terms/processes
- Tech-savvy (CRM tools, spreadsheets, social media)
How it Works
Be as involved (or uninvolved) as you prefer – our expert recruiters will guide you through every step, ensuring a smooth and seamless experience.
